Kentucky Derby and Kentucky Oaks Transportation

Why this week is different

Derby week is the busiest ground transportation week of the Kentucky year, and Oaks day on the Friday is nearly as busy as Saturday.

Venue. Churchill Downs.

Booking advice. Vehicles are brought in from Cincinnati, Indianapolis and Nashville and are still short. Bookings are made by January and often by the previous autumn.

What we provide during Kentucky Derby and Kentucky Oaks

• Airport meets on the peak arrival and departure days, with a greeter desk for larger programmes
• Executive sedans and SUVs for individual and small-group movement
• Sprinters that keep a delegation together between the venue, the hotel and the customer dinner
• Published-interval shuttle loops between hotel blocks and the venue, reinforced at the two peaks
• Hospitality staging for suites, offsites and after-parties with a curfew that is actually held
• Setup and teardown runs outside normal service hours for exhibitor crews
• Consolidated billing per programme, per exhibitor or per department

Getting around Louisville that week

Derby week is the defining event of the Louisville year. Churchill Downs is five minutes from the airport, the city fills entirely, and vehicles are brought in from Cincinnati, Indianapolis and Nashville to cover the demand. Bookings for Derby and Oaks are made by January and frequently by the previous autumn.

Local note. Derby week rates and availability are set months ahead. If you are told in April that a car is available at a normal rate, check what it actually is.

If the city is sold out, the nearest alternatives are within driving range: The bourbon trail (about 1 hour), Lexington (about 1.5 hours), Cincinnati (about 1.5 hours). We run those legs as fixed-fare city-to-city transfers.

Reserve for Kentucky Derby and Kentucky Oaks Ask the desk about this week