LWD
LAi
Service
Meetings & Groups
Move two hundred delegates without any of them standing outside a hotel wondering whether a bus is coming.
Arrivals are a manifest, not a list of bookings
Give us the rooming list with flight numbers and we build an arrival manifest: who lands when, who can be combined into a shared vehicle without anyone waiting more than twenty minutes, which arrivals need a meet-and-greet, and how many greeters are needed at which terminal in which hour.
On the ground we staff an airport desk for large programmes, so a delayed delegate speaks to a person in the terminal rather than a phone number on a printout.
Shuttles that run on a published loop
Hotel-to-venue shuttles work when the interval is published and honoured. We size the loop from the headcount and the walk-out pattern rather than the room block, run it on a fixed interval, and add vehicles at the two peaks — the opening keynote and the last session — instead of running everything all day.
Offsite dinners, partner programmes, factory tours and airport departure blocks are staged the same way, with load lists and a staging plan so vehicles are not circling a porte-cochere.
One point of contact, on site
A programme over about a hundred delegates gets a named on-site coordinator with the full manifest, the driver cell numbers and the authority to add a vehicle. Planners deal with one person, and that person is standing in the lobby.
Also searched as: group transportation · shuttle service for events · event shuttle service · delegate transportation — all the same service, booked from this page.
What is included
- Arrival and departure manifests built from your rooming list and flight data
- Airport greeter desks for large programmes
- Published-interval hotel shuttle loops with peak reinforcement
- Offsite dinner, partner programme and tour transfers with staging plans
- On-site coordinator for programmes over roughly 100 delegates
- Post-event reporting: vehicles used, hours, no-shows, cost by segment
How to book it
Reserve online for an immediate fixed-fare confirmation, call the desk on (877) 860-3388, or email support@americanlimousine.services. Corporate accounts and travel advisors can send bookings straight from their own systems. Whichever route you use, the same coordinator owns the reservation from the quote to the drop-off.
Recommended vehicles
- Executive Sprinter Van — 14 passengers, 14 bags
- Mini Bus & Executive Shuttle — 28 passengers, 28 bags
- Motorcoach — 56 passengers, 56 bags
- Executive SUV — 6 passengers, 6 bags
Related services
Where
Meetings & Groups in your city
Every metro below has a dedicated page with its airports, districts, venues, annual peak weeks and the drive times that actually apply.
Questions
Meetings & Groups: frequently asked
How far ahead do you need the rooming list?
Two weeks gives a clean manifest. We can work from a partial list earlier and reconcile it as names firm up.
How do you size a shuttle loop?
From the headcount and the expected walk-out pattern, not the room block. We publish an interval and add vehicles at the keynote and closing peaks.
Do you provide staff on site?
Yes, for programmes over about a hundred delegates: a named coordinator in the lobby with the manifest and the driver numbers.
